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INSTITUTION CITY - Humanities

Field label
INSTITUTION CITY
Field mnemonic
INSCTY
Field name
  • Institution City/Town/Municipality
  • Ville ou municipalité de l'établissement
Field definition
This field contains the full name of the city, town or municipality in which the institution is located.
Status
Default value (required) when mapping to Artefacts Canada. Museums do not need to record this data within their collections management systems unless required for in-house functions. This information can be entered as a ‘default’ value on the CHIN Artefacts Canada mapping table, so that the institution city is automatically added to each record that you upload to Artefacts Canada.
Heading
INSTITUTION FIELDS
Comments
Edits were made to this field in May 2010. Data entry rules were made more precise, and harmonized with those recommended in Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images. By Murtha Baca, Patricia Harpring, Elisa Lanzi, Linda McRae, and Ann Whiteside. Visual Resources Association. Chicago: American Library Association, 2006. Website: http://www.vrafoundation.org/ccoweb/index.htm (accessed 2010-03-05).
Entry rules
Enter the city name in full. Do not use multiple entries. Repeating the same information in each record is not necessary, because data in this field may be automatically generated. Capitalize proper names. If the preferred name includes an article or preposition (such as la or l’), use lowercase. If the article or preposition is the first element in the name, however, spell it with an initial capital letter. Avoid abbreviations. Record the name in the language of the catalogue record. Use diacritics as appropriate. Do not invert the name.
Data type
alpha-numeric string
Examples
  • Red Deer
  • Toronto
  • Ottawa
  • Montréal
  • Rimouski
  • Saint-Boniface
  • Ottawa
Discipline
  • Administration
Source
  • Archaeology (Specimens) extra Task Force
  • Cataloging Cultural Objects: A Guide to Describing Cultural Works and Their Images. By Murtha Baca, Patricia Harpring, Elisa Lanzi, Linda McRae, and Ann Whiteside. Visual Resources Association. Chicago: American Library Association, 2006. Pages 190-191 and 317-319. Website: http://www.vraweb.org/ccoweb/cco/about.html (accessed 2013-10-28).
Field label (French)
VILLE DE L'ÉTABLISSEMENT
Field mnemonic (French)
VETAB

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