Jobs " Administrative Assistant, Agenda & Travel - Director's Office "

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Job Title:
Administrative Assistant, Agenda & Travel - Director's Office
Organization:
National Gallery of Canada
Language Required:
Bilingual
Location:
Ottawa, Ottawa Region / Outaouais, Ontario
Application Deadline:
Date Posted:
Web Link to Institution:
http://www.gallery.ca
Salary:
$55,177 - $71,741
Job Description:
Job Summary
Under the supervision of the Executive Assistant to the Director and CEO, the Administrative Assistant will be providing administrative support to the Office of the NGC Director, in accordance with the goals, priorities, and tasks identified as part of the administrative function of the office. This includes primary responsibility for the management of the Director’s agenda, including all travel planning and logistics (domestic and international).

Requirements
• Post-secondary certificate or diploma in secretarial or administrative studies or an acceptable combination of education and experience;
• 3-5 years of recent (within the last 3-5 years) experience in providing the full range of administrative services to a senior executive;
• 3-5 years of experience and very proficient in writing correspondence in a business or office environment;
• 3-5 years of experience in providing budget and financial support services;
• 3-5 years of experience and strong skills working with Microsoft Office applications, specifically Word, Excel, Outlook and PowerPoint;
• Experience working in a directorate environment would be an asset;
• Ability to plan, organize, prioritize and coordinate workload and activities with a strong attention to detail;
• Excellent interpersonal skills, initiative, sound judgement, integrity, reliability and a team player with a positive attitude.

Candidates are asked to provide a covering letter demonstrating how you meet the education and experience factors listed above. Using each of the experience factors as headers, provide clear examples of where, when and how you obtained the experience in question.

Condition of Employment
Must meet the bilingual requirement to be invited to the interview process.
A Secret (Level II) security clearance - this factor is not used at the pre-selection stage.

Additional Information
• A variety of assessment tools may be used to assess candidates;
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily in their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request;
• Candidates are entitled to participate in the selection process in the official language of their choice.



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